To ensure your organization receives the full benefit of your sponsorship, all marketing materials are due by Friday, October 30, 2026.

Materials should be submitted to the IIPA Central Office at iipacentraloffice@iridologyassn.org.

Materials may include:

• Company logo

• Company description (50–100 words)

• Website URL

• Contact name and email

• Social media links (optional)

• Speaker biography (if applicable)

• Speaker headshot (if applicable)

To help us showcase your organization in the best possible way, please provide the highest-quality versions of your images available.

Company Logos

• Square PNG (minimum 1200 × 1200 pixels)

• Horizontal PNG (minimum 1800 × 900 pixels)

• Transparent background preferred

For Print
Please also provide a vector version of your logo whenever possible (AI, EPS, SVG, or print-ready PDF) to ensure crisp, high-quality printing for signage and conference materials.

Speaker Headshots (if applicable)

• High-resolution JPG or PNG

• Minimum 2000 pixels on the shortest side (300 dpi preferred)

• Head-and-shoulders or head-and-torso photo

• Recent professional-quality image

We'll resize your files as needed for our website, email marketing, social media, conference program, and event signage.

Absolutely!

We understand that some organizations wish to support the mission of the conference even if they are unable to attend in person. Several sponsorship opportunities are available that do not require conference attendance.

If you'd like to discuss a custom sponsorship opportunity, we'd be happy to help. Please contact the IIPA Central Office at iipacentraloffice@iridologyassn.org.

Yes.

Sponsors and exhibitors may ship conference materials to the hotel before the event.

Because the hotel has limited storage space, advance coordination is required. Please contact the IIPA Central Office before shipping any materials. We'll provide shipping instructions, delivery dates, labeling requirements, and the number of boxes included with your sponsorship or exhibit.

Additional handling fees assessed by the hotel for shipments exceeding the allotted quantity may be the responsibility of the sponsor or exhibitor.

Sponsor recognition begins after your sponsorship is confirmed, payment has been received, and your required marketing materials have been submitted.

The sooner we receive your materials, the sooner we can begin promoting your organization.

Yes!

Conference bag inserts are available for qualifying sponsorship levels and may also be purchased separately, subject to availability.

Please contact the IIPA Central Office to discuss the option that best fits your organization.

Yes.

Booth assignments are made according to sponsorship level whenever possible.

Priority is given in the following order:

• Platinum Sponsors

• Gold Sponsors

• Silver Sponsors

Vendor tables are assigned after sponsor booth placement has been completed.

Absolutely!

Door prizes are always appreciated and help make the conference even more enjoyable for our attendees.

Platinum, Gold, and Silver Sponsors receive one conference bag insert as part of their sponsorship benefits.

Bronze Sponsors may add a conference bag insert at a discounted rate.

If you'd like to donate a door prize or discuss additional promotional opportunities, we'd love to hear from you.

Please contact the IIPA Central Office at iipacentraloffice@iridologyassn.org.

We're happy to help!

Each exhibit space includes:

• One vendor space

• One 6-foot × 18-inch table

• Two chairs

Depending on availability, 6-foot × 30-inch tables may also be available.

Your vendor table will include a black table skirt.

If table coverings are needed, they are provided at no additional charge for Platinum, Gold, and Silver Sponsors. Vendor table exhibitors without a sponsorship may request table coverings for a small additional fee.

Please email IIPA Central Office to request table coverings in advance so they will be ready when you arrive. iipacentraloffice@iridologyassn.org

Yes.

To give our exhibitors the greatest visibility, most vendor booths will be located in the hotel's beautiful atrium. This allows not only conference attendees, but also hotel guests, to discover your products and services throughout the event.

We understand that many exhibitors bring valuable inventory and display materials. Vendors are welcome to cover their tables overnight, and table coverings may be provided by the hotel for a small additional fee.

For exhibitors with particularly valuable merchandise, equipment, or larger displays that would be difficult to dismantle each evening, limited exhibit spaces are available in a room that can be secured overnight. For exhibitors with smaller items they prefer not to leave on display, secure overnight storage is also available in a locked room for boxed or removable equipment. If you anticipate needing either of these accommodations, please contact the IIPA Central Office in advance so we can make the appropriate arrangements.

In addition, hotel security patrols the property, including the atrium, from 8:00 p.m. until 8:00 a.m. each night.

Our goal is to provide both excellent exposure for your business and peace of mind throughout the conference.

Certainly!

Each vendor table includes two chairs, and additional chairs are available upon request whenever possible.

Yes.

Electricity is available throughout the vendor area; however, outlet locations are limited.

If power strips or extension cords are needed, they are provided at no additional charge for Platinum, Gold, and Silver Sponsors. Vendor table exhibitors without a sponsorship may request them for a small additional fee.

Please request them in advance so they will be available when you arrive. iipacentraloffice@iridologyassn.org

Yes.

Exhibitors are welcome to use the hotel's standard Wi-Fi.

Please note that the hotel's 200 Mbps internet service is shared throughout the property.

If your exhibit requires dedicated internet service, dedicated bandwidth is available through the hotel for $200 per 10 Mbps.

Absolutely!

Exhibitors are welcome to sell products and services from their booth, provided all applicable laws and regulations are followed.

Meals are not included with exhibitor registration. However, exhibitors are warmly invited to join us for our Friday evening Meet & Greet, a wonderful opportunity to connect with conference attendees, speakers, fellow exhibitors, and IIPA members in a relaxed and welcoming atmosphere.

For those staying at the host hotel, a complimentary hot breakfast is included with your hotel reservation each morning.

The hotel restaurant will also be open for breakfast and dinner, and lunch service will be available during the conference. Exhibitors are welcome to purchase meals directly from the hotel.

The hotel also hosts a complimentary evening Happy Hour for hotel guests, featuring light appetizers and beverages—a great opportunity to unwind and continue networking after the day's activities.

Each exhibit includes complimentary exhibitor badges based on the sponsorship or exhibit level:

• Platinum Sponsor: 4 exhibitor badges

• Gold Sponsor: 3 exhibitor badges

• Silver Sponsor: 2 exhibitor badges

• Vendor Table: 2 exhibitor badges

Exhibitor badges allow booth representatives to staff their exhibit and participate in conference activities throughout the event.

Vendor setup will begin Thursday evening.

Specific setup times, unloading instructions, and other arrival information will be provided before the conference.

Vendor exhibits should be removed Sunday afternoon following the conclusion of the conference.

Exhibitors will have approximately one hour after the conference concludes to pack and remove their displays. Final move-out instructions will be provided prior to the event.

Yes!

You're welcome to use banners, displays, pop-up booths, and signage, provided they remain within your assigned exhibit space and do not obstruct neighboring exhibitors or walkways.

Sponsorships and vendor registrations are non-refundable.

If circumstances prevent your attendance, please contact the IIPA Central Office. While refunds cannot be issued, we'll make every reasonable effort to work with you regarding your sponsorship benefits whenever possible.

We're here to help!

Please contact the IIPA Central Office at iipacentraloffice@iridologyassn.org, and we'll be happy to assist you.